![]() Otherwise, create your own Excel workbook using the structure described in the Shifts, Time Off, Open Shifts, and Day Notes worksheets. Members: A read-only list of the people on your team for which you can assign shifts. Shifts, Time Off, and Open Shifts: For adding shifts, time off, and open shifts.ĭay Notes: For entering notes that correspond to a particular day. Instructions: Guidance for how to enter your schedule info. You can use our sample workbook to help you put your schedule in Excel. Our sample workbook contains the following worksheets: When you're done fixing the errors, save the file, and then import it to Shifts again. ![]() To fix the error, change the shift start or end date. In this example, the shift is longer than 24 hours. The error locations are highlighted in red. Go to the Shifts, Open shifts, or Time off worksheet and fix the errors. Open the file and go to the Errors worksheet. Each row shows the location of an error and what needs to be corrected. The file is saved to the Downloads folder on your computer with the following name: TEAM_- error. Select Download file to download the Excel error file. However, shifts and open shifts longer than 24 hours aren't supported. You can schedule time off that's longer than 24 hours. If you need to import more items, create another file. Your schedule info is imported and displayed in your Shifts calendar.Īn “Import with errors” message, along with a link to an error file that you can use to help fix the errors.Ī single Excel file supports a maximum of 30,000 schedule entities, 10,000 of each entity (shifts, open shifts, and time off). When the import process is completed, you'll see one of the following messages:Īn “Import successful” message. Select Upload file, navigate to where you saved your Excel workbook, and then select Open. Read the instructions in the sample workbook or see the Excel sample workbook section of this article for details on how to add your schedule info.Īfter you add your schedule info, you’re ready to import it to Shifts. If needed, select the Download sample link to get the sample Excel workbook. In Shifts web or desktop, go to More options in the upper-right corner, and then select Import schedule. If you use the sample workbook, make sure you delete the sample data before you upload the file. You can either create a new file based on the sample workbook or you can add your schedule info directly in it. Shifts includes an Excel sample workbook that you can use to enter your schedule info. If you disabled open shifts in Shifts settings, or if you don't have permissions to add groups to Shifts, you won't be able to add open shifts or organize shifts by groups through an Excel import.įirst, you enter your schedule info in an Excel workbook, and then you import the workbook to Shifts. Editing or deleting schedule info that already exists in Shifts isn’t possible through an Excel import. Data provided 'as is' without warranty and subject to error and change without notice.An Excel import enables you to add schedule info like shifts, time off, and open shifts. All content of this website is copyright © 2011-2024 Calendarpedia®. Not for commercial distribution or resale. All schedule templates are blank, macro-free, editable and printable and may be used free of charge for non-commercial use, provided that the Calendarpedia logo, the copyright notice ("© Calendarpedia®, and the disclaimer ("Data provided 'as is' without warranty") are not removed. The files can be easily modified and adapted to meet your specific requirements, then saved and used again at a later stage. ![]() More free Excel calendar templates are also available from the Microsoft template gallery (calendar section). Read more about the various Excel versions and file formats on Wikipedia. Also compatible with Microsoft Office for Mac (macOS) and Microsoft Office mobile for iPad/iOS, Android and Windows 10 mobile. If you have one of the older versions of Excel that only supports the ".xls" format (Excel 2000, 2002/XP and 2003), or if you don't have Excel installed, use Microsoft Office Online or one of the free Microsoft Excel/Microsoft Office alternatives FreeOffice PlanMaker, LibreOffice Calc and Google Sheets, which are all free of charge ( OpenOffice Calc unfortunately has minor formatting problems when opening our calendars). They are saved in Microsoft Excel ".xlsx" format and can be used with the newer versions of Excel that support the XML document standard (files with ".xlsx" extension - Excel 2007 to 2021 and Office 365). The templates are blank, printable and macro-free and are easy to edit, amend, save and use again later. Practical, customizable and versatile hourly schedule templates suitable for a wide variety of uses.
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